Call for Proposals: U.S EMBASSY Namibia Public Affairs Section Public Diplomacy Small Grant Opportunity

Call for Proposals : U.S EMBASSY Namibia Public Affairs Section U.S DEPARTMENT OF STATE Public Diplomacy Small Grant Opportunity


Deadline 3 August 2018


About Small Grants Program


The U.S. Embassy Windhoek Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This annual notice of funding opportunities outlines our funding priorities and areas of interest, as well as procedures for submitting requests for funding. Please note that this notice supplements specific notices of funding opportunities that may be posted both here and on other relevant sites throughout the year.





  1. Cover Letter: Applicants must submit a cover letter on the organization’s letterhead containing the proposal’s submission date, project title, project period (start date and completion date), and purpose of the project.


  1. Proposal: The proposal should contain sufficient information so that anyone not familiar with it would understand exactly what the applicant proposes. Applicants must submit a complete proposal that includes the items listed below. (Proposal should not exceed 10 pages)
  • Proposal Summary: A brief narrative that outlines the proposed project, including project objectives and anticipated influence of the project.
  • Introduction to the Organization: A description of past and present operations, as well as information on any previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: A clear, concise and well-supported statement of the issue that the

proposal addresses and how it will address it.

  • Project Goals and Objectives: The “goals” should describe what the project is intended to have achieved at its completion. How will it further the relationship between the U.S. and Namibia? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Methods and Design: A description of how the project is expected to work and

solve or address the stated problem.

  • Project Activities: The specific activities related to the objectives that must be reached and the methods used to achieve the stated objectives)
  • Proposed Project Schedule: The proposed timeline for undertaking and completing the

specific project activities. Dates, times, and locations of planned activities and events should be included.

  • Key Personnel: The names, titles, roles, and experience/background of the key personnel to be involved in the project.

Who will work on the project?

What responsibilities will they have?

What qualifications do they have?

What proportion of their time will be used in support of this project?

  • Project Monitoring and Evaluation: This is an important part of successful grants.

Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

  • Future Funding or Sustainability: The applicant’s plan for continuation beyond the grant

period, or the availability of other resources, if applicable.

  • Proposed Budget: A listing of all project expenses, consistent with the proposal narrative, project activities and USG-wide budget categories. Types and amounts of funding your organization has received for current projects from other

partners should be included.



The PAS Small Grants Program projects may include, but are not limited to, the following themes:


Programs that will work hand in hand with the Government of Namibia to improve their abilities to effectively plan and implement policies for wildlife conservation.


Programs that promote policies that incentivize the private sector to take more risk, and support small businesses and entrepreneurship.


Programs related to innovation and women’s empowerment.


Programs that seek to promote a better understanding of human rights and diversity and inclusion.


Programs that promote teacher training in areas related to English teaching, or those that enhance English learning among Namibian youth.


Programs related to building capacity of Namibian learners or educators, or programs building linkages between American and Namibian institutions of higher learning.






All application materials must be submitted to and the applicant organization’s name in the subject line of the email. Proposals that do not meet the requirements above will not be considered.

Contact the Public Affairs Section for Application Form

Public Diplomacy Small Grants Program

Sanlam Building, Third Floor

Telephone: 061 444900              

Fax: 061 232 476




For more Information Visit U.S Embassy Namibia


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